PREPARATION
As an exhibitor at VIV Europe 2026, this is your go-to resource for all essential information to make your participation seamless and successful. Here, you’ll find detailed guidance on every aspect of your preparation.
EXHIBITOR PORTAL
The Exhibitor Portal is your central hub for preparing your participation at VIV Africa 2026. It serves as the online exhibitor manual and gives you access to the tools and information needed before the show.
Through the portal, you can:
- Order additional services through the webshop, including furniture, audiovisual equipment and electricity
- Access VISIT Connect to manage exhibitor badges and invite customers to visit your booth
- Review stand construction requirements, submission procedures, rules and regulations
- Add and authorize colleagues or stand contractors, so responsibilities can be assigned to the right people within your organization
For questions about access to your account, contact Jaarbeurs Customer Service:
Phone: +31 30 295 2999
Email: service@jaarbeurs.nl
STAND CONSTRUCTION
In order to get your stand approved, VIV assembled the Stand construction regulations. You may share this document with your stand builder to avoid design mistakes.
Please upload your booth drawings through the Exhibitor Portal. VIV has created a list with Recommended stand builders. Despite these recommendations you are always free to work with other stand builders.
OPENING, BUILD-UP & DISMANTLING TIMES
CONSTRUCTION HOURS
- May 27: 08:00 – 17:00 hrs – Only hall 11
- May 28: 07:30 – 22:00 hrs
- May 29: 07:30 – 22:00 hrs
- May 30: 07:30 – 22:00 hrs
- May 31: 07:30 – 22:00 hrs
- June 1: 07:30 – 18:00 hrs*
*Stand dressing and exhibit setup are permitted from 12:00 to 18:00 on June 1. Safety shoes are recommended. Exhibitor badges to be collected at registration.
DISMANTLING HOURS
- June 4: 18:00 – 22:00 hrs
- June 5: 07:30 – 22:00 hrs
- June 6: 07:30 – 18:00 hrs
SHOW OPENING HOURS
- June 2: 10:00* – 18:00 hrs
- June 3: 10:00* – 18:00 hrs
- June 4: 10:00* – 17:00 hrs
*Exhibitors are allowed to access from 09:00 AM
EXHIBITOR BADGES
You can order your personalized exhibitor badges via the Exhibitor Portal. Badges required during the Construction and Dismantling period can be downloaded from the Exhibitor Portal closer to the exhibition date.
FREIGHT FORWARDING
To support the safe and efficient transport of your exhibition materials, VNU Europe recommends experienced freight forwarders familiar with international shipping procedures and on-site handling. VNU Europe does not receive any commission, referral fee or financial compensation from the listed partners. The recommendations are provided solely to assist exhibitors in selecting reliable service providers and securing competitive pricing.
DSV Contract Logistics B.V.
Fairs, Events and Special Products
Tel.: +31 30 4100450
E-mail: fairs.utrecht@dbschenker.com
IMPORTANT NOTICE
Fraudulent Invoices & Unofficial Contractors
We have been informed of scam invoices and companies falsely claiming official association with VIV. VNU Exhibitions Europe does not authorize third-party invoicing and does not work with directory companies such as FairGuide or ExpoGuide. Before making any payment, always verify the bank details and contact us if you have any doubt. Official partners are listed on this website and in the Exhibitor Portal.
