As an exhibitor at VIV Europe 2026, this is your go-to resource for all essential information to make your participation seamless and successful. Here, you’ll find detailed guidance on every aspect of your preparation.
Here’s everything you need to know as an exhibitor to get ready for the next VIV Europe. A summary of useful information to help you prepare for the upcoming event.
The Exhibitor Portal will serve as the exhibitor manual. Via the Exhibitor Portal you will get access to the:
Within the portal, you ‘ll be able to add and authorize your colleagues and/or stand contractors. This will help to divide the correct responsibilities for the show preparations in your company.
If you have any questions regarding the access of your account, please contact the Jaarbeurs Customer Service at +31 30 2952999 or via email service@jaarbeurs.nl
In order to get your stand approved, VIV assembled the Stand construction regulations. You may share this document with your stand builder to avoid design mistakes.
Please upload your booth drawings through the Exhibitor Portal. VIV has created a list with Recommended stand builders. Despite these recommendations you are always free to work with other stand builders.
Move in/construction:
May 27 | 08:00 – 17:00 hrs – Only hall 11
May 28 | 07:30 – 22:00 hrs
May 29 | 07:30 – 22:00 hrs
May 30 | 07:30 – 22:00 hrs
May 31 | 07:30 – 22:00 hrs
June 1 | 07:30 – 18:00 hrs
Move out/dismantling:
June 4 | 18:00 – 22:00 hrs
June 5 | 07:30 – 22:00 hrs
June 6 | 07:30 – 18:00 hrs
You can order your personalized exhibitor badges via the Exhibitor Portal.
Badges required during the Construction and Dismantling period can be downloaded from the Exhibitor Portal closer to the exhibition date.
VIV recommends a freight forwarder that has a proven track record:
DSV Contract Logistics B.V.
Fairs, Events and Special Products
Tel.: +31 30 4100450
E-mail: fairs.utrecht@dbschenker.com
VNU Exhibitions Europe/VIV does not receive commission nor any other kind of financial kickback for the services you book with our partners. We are not in favor of such actions and support our exhibitors’ quest in obtaining a fair price.
For hotel information please go to this page.
Time to actively promote your participation at VIV Europe! Make sure your clients, industry colleagues and potential customers know that you will be part of VIV Europe 2026 and available for business meetings at your booth.
When going via the Exhibitor Portal, you’ll find your personalised registration link in the “VISIT Connect” task! It takes very little effort to make your participation at VIV Europe 2026 resonate all around Europe and beyond.
Via the Exhibitor Portal task “VISIT Connect”, you can access the unique registration link and use them in your online campaigns and generate leads before and after the show!
Our Customized Marketing Opportunities are designed to extend your visibility beyond your booth and place your brand in front of the right audience at the right moment. Download the brochure and review a wide-range of marketing opportunities available for your brand.
For questions please contact Severina Proskurnova: severina@vnueurope.com
VIV EUROPE 2026 Customized Marketing Opportunities Brochure
For large-scale signage and promotional visibility in and around the Jaarbeurs venue, VIV Europe works with Van Straaten. Exhibitors interested in venue signage or large-format promotional solutions are advised to contact Van Straaten directly for available options, specifications, and pricing. You can view their brochure here.
Van Straaten
+31 (0)6 44 19 95 52
jaarbeurs@vanstraaten.com